Labour Law Compliance Calendar – May 2025 (India) Stay Ahead of Your Labour Law Obligations
As we step into May 2025, it’s essential for HR professionals, compliance officers, and business owners to stay updated with key labour law deadlines to avoid penalties and ensure smooth operations. Here’s a state-wise breakdown of the labour law compliance requirements you need to fulfil this month.
Central Labour Law Compliances – May 2025
1. Employees’ State Insurance Act, 1948 (ESI Act)
- Due Date: 12th May 2025
- Requirement: Filing of Half-Yearly Return of Contributions (RC)
- Compliance Period: October 2024 – March 2025
- Details: Employers must submit the ESI return through the ESIC portal for the second half of FY 2024–25. This return includes all contributions made for eligible employees during the six-month period.
2. Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 (EPF Act)
- Due Date: 15th May 2025
- Requirement: Deposit PF Contributions and File ECR
- Compliance Period: April 2025
- Details: Employers must deposit the monthly PF contribution and file the Electronic Challan cum Return (ECR) through the EPFO portal by this date.
3. Employees’ State Insurance Act, 1948 (ESI Act)
- Due Date: 15th May 2025
- Requirement: Deposit of Monthly ESI Contribution
- Compliance Period: April 2025
These central compliances must be met without delay to avoid interest, penalties, and disruption of employee benefits.
State-Specific Labour Law Compliances – May 2025
In addition to central laws, each state in India has its own rules for Professional Tax, Shops and Establishment Acts, and Labour Welfare Fund regulations. Here are some key state deadlines for May:
| State | Due Date | Law | Requirement |
| Karnataka | 20th May | Profession Tax Act | Monthly PTRC remittance for April 2025. |
| Maharashtra | 31st May | Profession Tax Act | Monthly PTRC remittance for April 2025. |
| Punjab, Haryana, Chandigarh | 30th April (preceding) | Labour Welfare Fund Act | Unpaid accumulation and fines return filing. |
| Telangana, Andhra Pradesh | 9th May | Profession Tax Act | Monthly remittance and filing of returns. |
| West Bengal | 20th May | Profession Tax Act | Monthly return and payment. |
| Kerala | 4th May | Shops & Establishments Workers Welfare Fund | Monthly contribution remittance. |
Note: Shops and Establishments Act compliance varies by state. Businesses should review requirements for renewal filings, fee payments, and employee-related records.
Summary of Key Due Dates – May 2025
| Date | Compliance |
| 4 May | Kerala Workers Welfare Fund – Monthly Remittance |
| 9 May | Professional Tax – Telangana, Andhra Pradesh |
| 12 May | ESI – Half-Yearly Return Filing |
| 14–15 May | PF & ESI – Contribution and Return Filing |
| 20 May | Professional Tax – Karnataka, West Bengal |
| 31 May | Professional Tax – Maharashtra |
Compliance Best Practices for Employers
- Use a Compliance Calendar: Maintain a state-wise calendar of obligations to avoid missed deadlines.
- Centralized Documentation: Keep digital copies of challans, returns, and registers for audits and inspections.
- Automation Tools: Invest in payroll and compliance automation software for timely calculations and filings.
- Professional Support: Engage experts like M.S. Sankhla & Co., who specialize in labour law advisory and end-to-end compliance services across India.
Key Acts Covered
- EPF Act (Employees’ Provident Funds and Miscellaneous Provisions Act, 1952)
Employers must ensure timely remittance and return filing to avoid penalties. - ESIC Act (Employees’ State Insurance Act, 1948)
Contributions and returns are crucial for employee insurance benefits. - PT Act (Professional Tax Act)
Professional Tax varies by state. Monthly remittances and annual returns are mandatory.
Pro Tips for Compliance
- Set Digital Reminders: Mark all deadlines in a shared calendar for HR and Finance teams.
- Automate Filings: Use compliance management software or ERP integrations for accurate and timely submissions.
- Keep Documentation Ready: Maintain supporting records for returns and payments.
- Consult Advisors: When in doubt, engage with experienced labour law consultants like M.S. Sankhla & Co.
Stay Ahead, Stay Compliant with About M.S. Sankhla & Co.
In today’s complex regulatory landscape, timely compliance with labour laws is essential not only to avoid penalties but also to build a reputation as a responsible employer. As we step into May 2025, employers across India must focus on critical statutory deadlines under both central and state-specific labour laws. This blog will guide you through the most important compliance dates for this month.
With a pan-India presence, M.S. Sankhla & Co. specializes in Payroll, Compliance, Audit, Labour Law Advisory, and Factory Compliance services. Operating in cities like Gurgaon, Delhi NCR, Mumbai, Bangalore, Hyderabad, Chennai, Pune, Jaipur, Noida, and Kolkata, the firm is a trusted partner for businesses striving for hassle-free compliance.
With a PAN-India presence and decades of experience, M.S. Sankhla & Co. is a leading consultancy firm offering services in Payroll, Compliance, Audit, Labour Law Advisory, and Factory Compliance. Trusted by corporates nationwide, the firm operates across major cities including Delhi NCR, Mumbai, Bangalore, Hyderabad, Chennai, Pune, Jaipur, Noida, and Kolkata.
Call: 7809900200
Email: info@sankhlaco.com
Website: www.sankhlaco.com
